Nabteb 2017/2018 Office Practice Answers – May/June Expo

Office-Obj
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Office-Practices-Theory-Answers
Answer (5) Question Only Pls
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2a)
committee is a group of people appointed for a specific function by a larger group and typically consisting of members of that group.

2b)
i)standing
ii)select or special
iii)joint.
i)standing committees consider bills and issues and recommend measures for consideration by their respective chambers.
ii)select or special committees conduct investigations and studies and, on other occasions, also to consider measures.
iii)joint committees conduct studies or perform housekeeping tasks rather than
consider measures.
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3a)
Office furniture is an important element
of office environment. It is needed to
conduct office work efficiently and comfortably. Every office needs furniture
as a basic facility.

3b)
i)General furniture
ii)Special purpose furniture
iii)Executive furniture

3c)
Tabulate
-DUPLICATING-
i)it is cheap form of printing
ii)any paper can be used
iii)it can be easily corrected
iv)it does not fade
v)exact copies may not be obtained

-PHOTOCOPYING MACHINE-
i)it is expensive
ii)any paper cannot be used
iii)correction cannot be easily done
iv)it tends to fade
v)exact copy is obtained
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4a)
An open cheque is a cheque that is not crossed on the left corner and payable at the counter of the drawee bank on presentation of the cheque.

4bi)
standing order- is an instruction a bank account holder “the payer” gives to his or her bank to pay a set amount at regular intervals to another’s “the payee’s” account.

4bii)
credit transfer is a system whereby successfully completed units of study contributing towards a degree or diploma can be transferred from one course to another.

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4biii)
postal order is an order for payment of a specified sum to a named payee, issued by the Post Office.

4biv)
money order is a printed order for payment of a specified sum, issued by a bank or Post Office.

4bv)
certified cheque is a form of cheque for which the bank verifies that sufficient funds exist in the account to cover the cheque, and so certifies, at the time the cheque is written.

4bvi)
I.O.U. Is a Non-negotiable debt instrument addressed to a creditor, dated, and signed by the borrower.
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5ai)
In Camera- this is a meeting which is not open to the public,this simply meens in secret,maybe for private reasons

5aii)
Amendement- if an amendment to motion is proposed a vote is taken or the motion should the amendement be carried. It becomes the resolution and there will be no further discussion on the original motion, other wise the motion is then voted upon

5aiii)
Proxy- this is a method of voting where or member who are unable to attend the meeting may vote by post or appoint another member to vote or his behalf

5aiv)
Teller- This is the title given to the person appointed to count the votes at a meeting

5av)
Casting- this is a second vote, usually allowed to the chairman except in the case of a company meeting. A casting vote is only used for or against a motion
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6ai)
Envelope sealing machine- this is use to seal all types and sizes of envelops

6aii)
jogger- it is use to dry ink after printing in a digital duplicator

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6aiii)
perforator- this is use to perforate paper or create hole on paper

6aiv)
stapler- it is use to staple paper together i.e it is use to join pagies of paper or similar material by driving a thin metal staple pin through the sheet and folding the end

6av)
franking machine- this machine makes printed impression of stamps on envelops. The machine can be franked on a strip
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7a)
Recorded delivery it still gets mixed in with the normal post but has to be signed for at the end address. While
Registered post is kept separate all
the way through the system. It is designed for higher value items and carries insurance built into the cost.

7b)
i)POSTAL SERVICES
ii)PAYMENT SERVICES
iii)SATELLITE SERVICES
iv)COURIER SERVICES
v)COMPUTER SERVICES
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8ai)
-ACCOUNT DEPARTMENT-
i)cash control
ii)to keep proper books of account
iii)to control expenditure

8aii)
-PERSONNEL DEPARTMENT-
i)human resources planning
ii)recruitment, interviewing and selection
iii)industrial training and development

8aiii)
-MARKETING DEPARTMENT-
i)to make market research
ii)to advertise
iii)distribution of goods

8aiv)
-TRANSPORT DEPARTMENT-
i)inspection of vehicles at check posts
ii)revenue collection for the government
iii)registration of vehicle

8av)
-ADMINISTRATIVE DEPARTMENT-
i)planning
ii)directing
iii)organizing
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9)
i)Usage
ii)End user
iii)Price
iv)Availability of parts and consumable
v)Technical support Ideally, technical

9ai)
Usage- The first thing to consider while making a purchase decision is the estimated usage of the equipment.

9aii)
End user- The skill level of the employee who is going to operate the equipment should be considered.

9aiii)
Price- When it comes to purchasing new or used office equipment, price is the dominating factor.

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9aiv)
Availability of parts and consumable- This factor is one of the most important factors to think about.

9av)
Technical support- Ideally, technical support and software updates should be included with the initial purchase price of the equipment.
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10a)
Incoming mail- This is defined as those mail process that are received by any company, and in addition to the postal address, contain company-specific addressee information such as name, title department, subdivision and other specific details

10b)
i)Receiving the mail
ii)Sorting the mail
iii)Opening the mail
iv)Scrutiny of the contents
i)Receiving the mail- Generally mails
are received once or twice a day delivered by the postman.
ii)Sorting the mail- Sorting of letters means grouping of letters on definite
order.
iii)Opening the mail- In small organization letters are opened by the officer or head clerk.
iv)Scrutiny of the contents- After the letters are opened, the contents are
removed from the envelopes and are
scrutinised.
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COMPLETED.

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